Virtual Office Assistant

At Kraken, our assistants provide professional virtual administrative support to businesses and entrepreneurs without the need of hiring full-time staff. 

In summary, VAs can be valuable assets to your business, providing efficient support and allowing you to focus on what truly matters to you. 

We pride ourselves on being distinct from other virtual assistant services. As a close-knit, family-owned business, we genuinely prioritize your needs. 

Whether you need our assistance on a project basis or by the hour, we’ll customize a plan that perfectly aligns with your requirements. 

• Remote Assistance: Kraken Administrative Consultants work from their own location and provide services to clients without being physically present in the client’s office.
• Customized Services: The specific duties vary based on the client’s needs and the terms of the contract.
• Educated: Each Consultant holds a degree in Business Administration or Engineering as well as multiple certifications such as AI, Microsoft, Ethics, DEI, and more.
• Diverse Tasks: We can handle a wide range of tasks, including but not limited to:

• Scheduling Appointments: Managing heavy calendars, setting up hard to schedule meetings, and organizing events.
• Notary: Texas Notaries with online access and quick turn around
• Training: Train you & your staff in multiple areas such as HSE, HR, IT, DEI
• Organizing: We can help declutter your life. Calendar, files, inbox and more.
• Software: SAP, Salesforce, Teams, Zoom, Outlook, Word, Excel, PowerPoint, OneDrive, Mac OS & Windows, Adobe, Photo editing,
• Email Management: Handling emails, responding to inquiries, and filtering important messages.
• Travel Arrangements: Booking flights, hotels, and transportation. Passport/visas
• Data Entry: Organizing and inputting data into spreadsheets or databases.
• Social Media Management: Creating content, scheduling posts, and engaging with followers.
• Research: Conducting online research, gathering information, and providing summaries.
• Document Preparation: Drafting presentations, reports, and other documents.
• Client Interaction: Communicating with clients, setting up appointments.
• Marketing: Web content, media interview prep, promotional items, branding
• Safety & Health: Creation of policies, procedures, training materials.
• Human Resources: Resume reviews, hiring, terminations, benefits, handbooks
• Startup & renewals: Tax IDs, formation procedures, BOI reporting, licenses
• Documents: Create content -NDA, MSAs, employee agreements, proofreading, editing and more
• Inventory: Ordering supplies, setting up deliveries
• Event Planning: Organize events of all sizes, work with venues and contractors to negotiate pricing, work with guests on a personal level.
• Teaming: Work with your team on deadlines, assist with projects, project manage
• Chief of Staff: Serve as a Liaison to C-Suite and Senior leaders on projects. Monitor progress, organize productive, efficient team meetings and offer assistance where needed.
• Recruitment: Create job postings, review resumes, interview, organize interviews

Benefits of Hiring a Virtual Assistant:

• Cost-Effective: Employing us allows you to access professional support without the overhead costs associated with hiring a full-time employee.
• Flexibility: Clients can contract for specific services as needed, adjusting the workload according to their requirements.
• Expertise: We have over 30 years of experience as Administrative Assistants, CEO's, HSE Managers, HR Managers, Chief Administrative Officers, and Engineers.
• Focus on Core Activities: By outsourcing administrative work, business owners can concentrate on their core competencies and strategic goals.

Skills and Qualifications:

• Organizational Skills: We are adept at managing time, tasks, and priorities.
• Confidentiality: We prioritize confidentiality in all our interactions with our clients.
• Communication: Excellent written and verbal communication.
• Tech-Savvy: Proficiency in using software tools, email platforms, and online collaboration tools.
• Adaptability: We work with multiple clients, so adaptability and versatility are crucial.